A StilwaterAI demo. Kettle Lake Grounds Co. and everyone in it are made up.
Kettle Lake Grounds Co.A demo client, made up by StilwaterAI

Meet our demo client

Kettle Lake Grounds Co.

Green all summer. Driveways clear by 7 a.m. all winter.

A family-run landscaping and snow-clearing company on the shore of Kettle Lake. Their mission is simple: look after their neighbours' properties as if they were their own, and send every crew home safe.

Like a lot of the leaders we work with, the people at Kettle Lake aren't behind. They're busy. The work that keeps the business running (the paperwork, the follow-ups, the “who said what”) lands on a few people, at the worst possible times.

Kettle Lake Grounds Co. isn't real. We made it up so you can see what an AI assistant looks like inside a business like yours, without anyone's real data.

Two people, two assistants

Start with either one

Each assistant was built for one person at Kettle Lake and one job that eats their time. Each demo takes about five minutes, works in your browser, and has a button to start again. Nothing you click is sent anywhere.

Morgan Hale

Office Manager

“The first two days of every month just disappear.”

How it works today

On the first of each month, Morgan exports the vehicle logs from the fleet tracker, the benefit records from the HR system and the crew roster from a shared spreadsheet. She copies it all into one workbook, works out everyone's taxable benefits, checks it against last month, and types the result into payroll. It takes about a day and a half, and a missing log or someone who left mid-month can slip through.

What the assistant does

The Month-End Roll-Up runs overnight on the first. It gathers the same numbers from the same three systems, does the math, compares with last month, and sets aside only the few things that look wrong, with the figures behind each one.

What stays with Morgan

She decides on every flag, and nothing goes to payroll until she approves it. Every month keeps a record of who approved what.

What it's worth to Kettle Lake

A day and a half of copying becomes a short review. Fewer mistakes reach anyone's pay, and Morgan gets her first week back.

Try Morgan's Month-End Roll-Up

Sam Okafor

Owner

“I spend my week in meetings, and my Sunday nights working out what we decided.”

How it works today

Sam runs Kettle Lake from meetings: the Monday operations meeting, site walks, calls with contractors and customers. Notes end up in a notebook, on a phone, or nowhere. Tasks get missed until someone asks about them, and “what did we decide about…?” means digging through old emails.

What the assistant does

The Project Hub turns every recorded meeting into decisions, tasks with a name and a date, and an updated timeline for each project. It sends a reminder when something slips, emails Sam a summary every Friday, and answers “what did we decide about…?” with the meeting it came from.

What stays with Sam

Sam and the team still make every decision and do the work. The hub keeps track; it doesn't decide.

What it's worth to Kettle Lake

Fewer dropped tasks, projects that finish when they should, and an owner who can see the whole business without chasing it.

Try Sam's Project Hub

What the two assistants have in common

  • They work with the systems Kettle Lake already uses. Nobody changed how they work to suit the tool.
  • They do the repeat work in the background and bring a person in at the moments that matter.
  • Each one has a named owner: Morgan owns the roll-up, Sam owns the hub.
  • They speak plainly, and they show their working, so people can trust what they see.

From StilwaterAI

How we built these, and how we keep them working

When we say “we can build you an AI assistant”, this is what we mean: something that takes a job off a person's plate, fits the way your business already works, and leaves the judgment with your people. Here is the path Kettle Lake took with us.

  1. AI Awareness and Readiness

    The foundation, before anything was built. One program with four deliverables:

    1. AI Adoption Training
    2. How to Lead an AI-Empowered Workforce
    3. AI Policy Creation or Revision
    4. AI Assistant Identification and Prioritization

    That last step is where Morgan's month-end and Sam's meetings rose to the top of the list.

  2. AI Assistant Development and Deployment

    We built each assistant around Kettle Lake's own systems and its AI policy, with Morgan and Sam as the named owners. We tested it with them on real months and real meetings, and switched it on when they trusted it.

    Each one comes with plain documentation and a person approving at the moments that matter.

  3. AI Health and Fitness

    An assistant isn't a one-time project. Every month we check that each one is working and accurate, adjust it as the business changes (a new benefit rule, a new project, new people), keep it current as AI tools improve, and sit down with Morgan and Sam about what's working and what's next.

    For as long as the assistants are working. We stay.

What it adds up to, honestly: 10 to 15% across the board, and 40 to 95% on specific tasks like these two, depending on the task, the team and the starting point.

Wondering what this would look like for your team? You're not alone, and we know where to start. We meet in person (our preference) or online.

Talk to StilwaterAI